Solutions/Case Studies/Record Keeping Using Imaging
A major university in the U.S. northeast was overwhelmed by years of record keeping on paper. How does an institution or organization manage the years of paper-based records that were created before automation while incorporating them seamlessly into the overall data flow that now benefits from automation? SynCo focused on this problem as it related to 50 years of alumni records-transcripts, addresses, and other vital information stored in hundreds of boxes and file cabinets. Working with the university's alumni staff, SynCo found a workable-and practical-solution in which an existing document scanning software and hardware system could be used. Each alumni record is scanned so that the original document can be viewed; the application also recognizes the text on the documents, allowing for streamlined data entry as well.

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