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| Solutions/Case Studies/Record Keeping Using Imaging |
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A major university in the U.S. northeast was overwhelmed by years
of record keeping on paper. How does an institution or organization
manage the years of paper-based records that were created before
automation while incorporating them seamlessly into the overall
data flow that now benefits from automation? SynCo focused on this
problem as it related to 50 years of alumni records-transcripts,
addresses, and other vital information stored in hundreds of boxes
and file cabinets. Working with the university's alumni staff, SynCo
found a workable-and practical-solution in which an existing document
scanning software and hardware system could be used. Each alumni
record is scanned so that the original document can be viewed; the
application also recognizes the text on the documents, allowing
for streamlined data entry as well.
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